Event Helper

Overview

We are looking for a motivated and organized Event Helper with computer knowledge to support our event planning and execution team. The ideal candidate will assist in various event-related tasks while utilizing their computer skills to manage logistics, coordinate schedules, and ensure smooth operations during events.

Key Responsibilities:

– Attend regularly scheduled event office meets.

– Ensure a safe and healthy working environment and compliance with all policies and procedures.

– Understand set layouts and basic flow of events before reaching the event venue for set up.

– Assist in preparing, storing, and transporting equipment to event venues.

– Load inventory according to guidelines set by management.

– Contribute to the team with ideas and suggestions that helps in achieving the desired goal.

– Explore new technologies, practices, and techniques in the industry and look to develop and share relevant skills with colleagues.

– Communicate to the Technician in case of inventory unavailability due to maintenance or repair issues that may cause a delay in the event planning and execution.

– Ability to effectively communicate minor changes and alterations made by HOD.

– Ensure appropriate health and safety guidelines are followed on site.

– Ensure excellent customer service and quality delivery.

– To be present on time for all event setups and assist the team members in troubleshooting any issues that may arise.

– To be flexible and capable of multi-tasking during an event.

– Responsible for rigging all equipment during event setup as per specifications mentioned by the manufacturer.

– Ensure rigging is carried out efficiently, and all cables and wires are safely concealed.

– Ability to assist HODs in fulfilling minor changes and alterations based on the client’s request.

– Assist the HODs in resolving technical issues when they arise.

– Present a professional image to clientele, and ensure excellence in customer satisfaction.

– Assist Audio, Lighting, Video, and Staging departments as and when required.

– De-rig all equipment at the end of the event, and safely transport it away from the event location to the designated storage area.

– Post-event all related equipment is crosschecked with the master inventory list to prevent any loss of equipment.

– Assist in performing routine maintenance and, maintaining a safe and clean work environment by keeping shelves, and workstations neat and clean.

– Assist in carrying out servicing and repairs of all equipment at authorized service centers.

– Report any case of equipment damages/malfunction/shortage to the Assistant Technician.

Qualifications and Skills:

– Previous experience in event planning or coordination is preferred.
– Proficiency in computer applications, including Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
– Strong organizational skills and attention to detail.
– Communication and interpersonal skills.
– Ability to work in a fast-paced environment and adapt to changing priorities.
– Flexibility to work irregular hours, including evenings and weekends, as needed for events.