Hiring Front office Executive

Overview

Job Description:

We are looking for a pleasant Front Desk Representative to undertake all receptionist and clerical duties at the desk

The ideal candidate will have a friendly and easy going personality while also being very perceptive and disciplined.

Responsibilities:

Manage calendars of senior leaders and monitor schedule meetings as needed

Answer all incoming calls and redirect them or keep messages

Manage travel bookings and related arrangements for the organization

Prepare outgoing mail by drafting correspondence, securing parcels etc.

Check, sort and forward emails

Monitor office supplies and place orders when necessary

Keep updated records and files

Monitor office expenses and costs

Take up other duties as assigned (travel arrangements, schedules etc.)

Requirements and skills :

Proven experience as front desk representative, agent or relevant position

Familiarity with office machines (e.g. fax, printer etc.)

Knowledge of office management and basic bookkeeping

Proficient in English (oral and written)

Excellent knowledge of Gsuite (Especially Calendar management, emails, google docs)

Enterprising with strong communication and people skills

Good organizational and multitasking abilities

Problem-solving skills

Customer service orientation

Graduation/ Diploma