Overview

Job Summary
We are looking for a detail-oriented and organized Administration Executive to support daily office operations. The role involves managing office activities, coordinating with teams, handling documentation, and ensuring smooth administrative support to the organization.

Responsibilities:

  • Oversee day-to-day office administration and ensure smooth operations.
  • Manage schedules, appointments, and travel arrangements for staff/management.
  • Maintain and organize office files, records, and documentation.
  • Handle correspondence, emails, and phone calls professionally.
  • Assist in vendor management, procurement of office supplies, and inventory tracking.
  • Support HR with employee onboarding, attendance, and leave management (if applicable).
  • Ensure compliance with company policies and administrative procedures.
  • Act as a point of contact between management, staff, and external stakeholders.

Requirements

  • Proven experience in administrative or office support role (2–5 years)
  • Strong organizational and multitasking skills
  • Excellent communication (written & verbal) and interpersonal skills
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Ability to handle confidential information with discretion.
  • Detail-oriented, proactive, and able to work independently.
  • Knowledge of basic HR or accounting support
  • Experience in vendor coordination and office management.
  • Time management and problem-solving abilities.

About Globalminds Ltd

Global Minds is an IT Consulting and digital transformation services company. our teams are based in Europe, Middle-East, Africa, Asia, and Americas. We know that finding a meaningful and rewarding job can be a long journey. Our goal is to make that process as easy as possible for you, and to create a work environment that's satisfying - one where you'll look forward to coming to every day.

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