Executive Assistant

Overview

About the role:
We are looking for a confident multitasker and an organised and professional Executive Assistant with excellent communication skills and a Go-Getter and can-do attitude. You are expected to provide administrative support and to assist the Director’s in day-to-day operations, communications, calendar management.

We expect you to:

• Assist the management and organisation for Director’s calendar by scheduling appointments, meetings, engagements, and daily activities, including running agenda.
• Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes.
• Plan ahead for actions in support of meetings including booking of travel, accommodation, restaurant bookings and meeting room bookings.
• Assists in coordinating activities across the organisation, events, conferences, etc all while staying updated on changing priorities and events and adjusting accordingly.
  Scheduling interviews with director and also handling walk-ins
• Handles Communication (Phones and Mails) and assigned Task expeditiously often with deadline pressures.
• Recording the minutes of the meeting with clear emphasis on the key action points from the meeting.
• Data capture, processing and administration of business information

Requirements & Skills:

• Demonstrate administrative skills gained through experience in the administrative professional field.
• Excellent knowledge of the English language and strong verbal communication.
• Good knowledge of MS Office suite (Word, Excel, PowerPoint), Google Drive and Teams
• Proficient in communication and interpersonal skills
• Record-keeping skills, data entry skills and closing skills
• Excellent project management and organisational skills
• Demonstrates strong accuracy and attention to detail while taking the initiative

Qualification:

• Any Graduate
• Min 2 years of experience in administrative or secretarial or office receptionist role